South Dakota State Library Board
CONFERENCE CALL
JUNE 28, 2007
3:00 PM – 4:30 PM
MINUTES
CONFERENCE CALL
JUNE 28, 2007
3:00 PM – 4:30 PM
MINUTES
Members Present: Eric Abrahamson, Roy Burr, Linda Whitney, Richard Van Beek, Warren Wilson
Members Not Present: Linda Daugaard
Others Present: Dorothy Liegl, State Librarian; Jannette Norum-Sanchez, Recording Secretary, Deb Barnett, DOE Deputy Secretary
Call to Order—Abrahamson
Approval of Agenda—A MOTION WAS MADE by Van Beek, seconded by Burr to adopt the agenda. MOTION CARRIED.
Approval of Minutes—A MOTION WAS MADE by Whitney, seconded by Burr to approve the minutes. MOTION CARRIED.
Report of Chair—Abrahamson
Abrahamson summarized a meeting regarding implementation and transition that he, Whitney, Liegl and Daugaard attended with Rick Melmer, Deb Barnett, and representatives from Bureau of Finance & Management (BFM) and Bureau of Personnel (BOP).
Abrahamson also mentioned that there will be a discussion later in the agenda regarding Board nominees.
Report of SDLN Executive Director—Wilson
Wilson notified the Board that one of SDLN’s programmers has resigned. Other staff will pick up the duties until the position is filled.
The SDLN Executive Committee has reviewed the FY08 Budget and reduced the membership fee increase from 10% to 5 %. The FY09 Budget is being worked on and will be presented to the Advisory Council when they meet in October.
SDLN staff have been traveling around the state providing training for SFX and Metalib.
Report of the State Librarian—Liegl
Liegl informed the Board that the process for approval of databases has changed. This change came in to effect because the Senior I.T Committee now includes databases in the list of computer products that they review/approve prior to purchase. Newsbank was recently submitted to this committee and was not approved. This may be due to cost of the database. Liegl is checking to see if it is possible to get a second review. Newsbank was previously paid for with federal funds. The library has had this subscription for less than one year.
Burr mentioned that he had previously met with the now former editor and has now visited with the new editor of the Rapid City Journal about becoming a part of Newsbank. Liegl told the Board that there is not a signed contract as of yet but that there is active interest. Interest in adding the Rapid City Journal to the suite of product was reaffirmed.
Proquest and SIRS have also been submitted but have not reached Senior IT yet.
Concerns were discussed among the Board about the process needed to request databases. Also discussed were concerns about users and how the instability of database coverage will affect the ability of schools and libraries to utilize them effectively. Barnett will discuss these issues with Dr. Rick Melmer. Since some of these database subscriptions are expiring and are usually paid for from the Federal budget, we are in a position to lose money if this issue isn’t resolved soon. Liegl will be meeting with Barnett and Melmer and will report to the Board after the meeting.
Liegl has been convening with library directors across the state to discuss providing ILL services to rural areas. They are creating a list of libraries and the services they can offer and what they will charge non-residents to use these services. This list will be given to rural users so that they may choose which library they want services from.
Liegl mentioned that there will be 5 public forums set up across the state between late July and mid-August that will provide a venue for discussion about improving delivery of library services, funding, options, and other issues. The Board will be receiving invitations.
Committee Reports
Transition— Nothing official to report. Everything is going as scheduled.
Finance— Reports are coming around mid-July and Liegl will post them for the Board on the website.
Facilities— Everything is on track for September. Liegl met informally with the architectural firm and did a tour together. The contract is still being completed.
UNFINISHED BUSINESS
Transition Plan
Liegl reported that Mary Lou McGirr will be meeting with the Management Team and talking about what steps to take next. Things are on track.
Board Nominations
A MOTION WAS MADE by Whitney, seconded by Wilson to recommend Joan Upell, Linda VanDeRostyne for primary consideration as new board appointees, John Hageman be recommended as an alternate; and that Lawrence Diggs application be forwarded without specific recommendation. MOTION CARRIED.
LSTA Five Year Plan
Liegl has worked the Transition Plan to fit in with the Five Year Plan. Leigl also included project examples in the plan.
A MOTION WAS MADE by Burr, seconded by Whitney to adopt the LSTA Five Year Plan. MOTION CARRIED.
Gates Grants
The Scotland Community library submitted a request for $2,516.00. A MOTION WAS MADE by Wilson, seconded by Van Beek to approve this request. MOTION CARRIED.
LSTA Grants
The Haakon School District submitted a request for $4500.00. Liegl is to consult with Haakon School District regarding their grant request to request that they make it more concise and demonstrate more clearly how it aligns with LSTA guidelines. No action was taken.
Board Nominations
A MOTION WAS MADE by Whitney, seconded by Wilson to nominate Abrahamson to continue as Chair of the Board through June, 2008. MOTION CARRIED.
A MOTION WAS MADE by Burr, seconded by Wilson to nominate Linda Whitney as Vice Chair of the Board July, 2007-June 2008. MOTION CARRIED.
Future Meetings
The next meeting will be held July 19, 2007 at 4:00 PM CST. This will be a Conference Call.
There will also be a meeting held October 17, 2007 in Watertown. Time and location pending.