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August 2009, Volume 1, Issue 8

Check Your Fall Calendars

September is
Library Card Sign-Up Month

Banned Books Week
Sept. 26 - Oct. 3

Indian Education Summit
Sept. 27-29

Festival of Books
Oct. 2-4 in Deadwood

SDLA Annual Conference
Oct. 7-9 in Aberdeen

Teen Read Week
Oct. 18-24

In this month's issue

State Library staff presents at SDLA

Come visit with the staff of the State Library at the following presentations during the SD Library Association Conference in Aberdeen Oct. 7-9.

Wednesday, Oct. 7

  • 9:00-12:00 Teenage Brain
  • 1:00-4:00 Teens in the Library
    The pre-conference sessions were organized by Colleen Kirby and Jasmine Rockwell and are free of charge. Dr. Sheryl Feinstein, Associate Professor of Education, Augustana College, will present part one. The second half of the day will be presented by Lisa Oldoski, Collection Services Librarian, Pierce County Library System.
  • 4:00-5:00 Opening Keynote
    State of the State Library – Dan Siebersma

Thursday, Oct. 8

  • 8:30-9:25 Children's Book Awards
    Prairie Pasque and Prairie Bud
  • 2:30-4:00 YARP Teen Reads
  • 4:30-5:30 Public Library Section Meeting:
    Staff from the State Library will introduce the new Public Library Accreditation Standards
  • 4:30-5:30 School Library Section Meeting:
    Staff from the State Library will lead a discussion about the 2010 School Library Annual Survey

Friday, Oct. 9

  • 9:00-10:00 What’s the Buzz?
    Updates on South Dakota State Library's Electronic Resources - Jane Healy & Julie Erickson
  • 11:35-12:30 What’s Circulating in Your School Library? - Joan Upell & Lee Crary

For registration information and a full conference schedule go to


Where do all those public library numbers go?

Where do all those public library numbers go? Sometimes in the midst of collecting your library’s annual statistics you might think such thoughts. In fact all those numbers become like rain drops to create a mighty river. Each state library is required to submit their public library statistics by a specified deadline. Yes, we have deadlines too. South Dakota’s deadline was July 30 this year. After we gather local statistics on Collect, our vendor, Bibliostat, helps us prepare the data for federal submission. Once we get that done, then the real work (for us) begins as staff members work through hundreds of “error reports” or “edit checks” to create legitimate matches with existing data. Lastly, Daria spent dozens of hours in July “matching” our Bibliostat PLS data sets with the cumbersome federal WebPlus. The State Library hopes to do an overhaul of our questions and our definitions and to pre-fill general data so that errors and typos cannot occur. Pre-filling data—official library names, addresses, phone numbers, etc. will also save local librarians time as well.

We did reach our goal of 90% response rate though several public libraries still requested assistance with online submission. This was the last year the State Library staff will input electronically an individual library’s data. Annual submission of local public library statistics is a requirement of South Dakota law to be classified as a public library. Watch for news about the 2009 collection. New passwords will be required to work on the upgraded version of Collect. These passwords will be sent to library directors upon completion of an online training webinar. Training opportunities will be available in January of 2010. Next year the Public Library Survey will be released on February 1 and due in late March so that the School Library Survey can be released on April 1 and close by the end of May.

And just as the State Library staff offer friendly and helpful assistance when working on Collect, we also have our federal counterparts ready and willing to assist us as we submit the entire South Dakota data set on the federal system. Thus, special thanks are in order to Jennifer Keng from the U.S. Census. Thanks to her patience and technical expertise, South Dakota completed the annual Public Library Survey on schedule and hopefully will be eligible to receive the Keppel Award.

Now begins the background work with Bibliostat on both survey instruments. If you have suggestions for survey improvements or clearer definitions, please give Daria a call at 733-3167. And again, thanks to all of you who submitted your library’s data in a timely manner and helped us reach our 90% participation goal. And by the way, do check out our state’s statistics on these new comparative databases provided by the federal government—your tax dollars at work. Where do all these numbers go? Right here! Check them out and give us some feed-back concerning these new statistical tools.


public library, reports, SDLA, statistics

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