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April 2010
Volume 2, Issue 4

Check Your Calendars!!

One Book South Dakota
throughout 2010

School Library Month
April 1-30, 2010

SD School Library Survey
April 1- May 31, 2010

National Library Week
April 11-17, 2010

El día de los niños/El día de los libros (Children's Day/Book Day)
April 30, 2010

Children's Book Week
May 10-16, 2010

Featured e-Resources of the Month
Learning Express helps improve lives

Continuing Education Alert
Highlighting April Online Learning Opportunities

Library Development

Research goes beyond the border

The State Library Research Department often gets requests from legislators and state agencies to provide background information for bills that are being discussed in the House and Senate or the various different committees during Legislative session. This year, a Department of Education official asked research staff for information about how other states handled the publication of school board meeting minutes. This led to research staff reaching out across state borders to get the answers.

Our first plan of action was to go online and do some Internet searching to see if, like South Dakota, other states had a law dealing with the issue. It quickly became obvious that searching the Codified Laws of South Dakota online is much easier than searching other state’s laws. Since we were pressed for time in that the bill was being reviewed within two days, it was decided that we would create a spreadsheet which included all of the states, split it between two of us, and get on the phone to call each state’s school board association. We were able to make personal contact with the majority of states, speaking to either the staff legal person or executive director. If we were not able to make personal contact, we tried to find the state statues online. Upon completion of the project, we agreed that it was a very enjoyable experience visiting with folks from beyond the South Dakota border.

Our research efforts were acknowledged when the bill came up for discussion, and the information was used in deliberations. Despite the fact that the bill was killed in committee, it is expected that the topic will come up again. We will keep our spreadsheet handy so it will be easy to update if a similar bill is proposed next session.

Have a question? Ask the research staff!


Board Talk: Friends and Foundations worth investigating for your library

Recent State Library Friends and Foundations trainings stimulated these questions about what a Friends Group or Foundation can provide for a library.

Q: What is the difference between a Friends Group and a Foundation?

Both organizations' missions support the library, though in different ways. They are separate entities and have separate boards from the library trustees; however, they may have trustee representatives on their boards.

A Friends Group may have membership fees and members. Friends often volunteer in the library. A Friends Group focuses on current needs and one-time events. They typically raise smaller dollar amounts through fundraisers such as book sales or potted plant silent auctions. A Friends Groups can fund items not in the library budget, such as a digital camera, new technology, or a program.

A Foundation is an institution supported by an endowment. It focuses on the long-term growth and vision of the library. An endowment is a sum of money where the principal is maintained and the investment earnings are used to fund projects such as a program series or room of furniture. A Foundation can also scaffold a capital campaign when the library needs to expand. A Foundation holds funds separately from the Friends, library trustees and funding authority. Establishment of a Foundation ensures that the funding authority doesn’t rescind money not spent at the end of the budget year, and allows donations to grow by earning interest.

Foundations are relationship builders as they seek donors of large monetary gifts and long-term investments. Rapid City Library Foundation recently received such a donation:

Many libraries in South Dakota have information about their Friends and Foundation groups on their Web pages. Some examples are:

Q. What are Articles of Incorporation?

The Articles of Incorporation are part of the paper work required to become recognized as an official Foundation or Friends Group through the South Dakota Secretary of State. The Secretary of State's office has a searchable database of organizations called South Dakota Corporation Search.

You can search "library" to see library Friends groups and Foundations and look at their articles of incorporation as sample documents.

Q: Can we work with a community foundation or the South Dakota Community Foundation?

Since each library is different, investigating options available to your community may be beneficial. Take a look at the Black Hills Area Community Foundation and the South Dakota Community Foundation.

To learn more about establishing a Friends Group or Foundation, contact the State Library to schedule a presentation at your next board of trustees meeting.


South Dakota Public Library Certification Standards

The South Dakota Public Library Certification Standards were originally developed and administered by the South Dakota Library Association. In June 2008, the SDLA Board voted to move the administration of both the Certification and the Accreditation Standards to the South Dakota State Library. The new accreditation standards were officially approved and adopted at the January 2010 State Library Board meeting.

Since that time, another task force has been meeting to discuss and revise the certification standards documents. This group has completed its' initial work and the draft revisions are now posted on the SDSL Web site. For comparison of old to new, see the previous document).

Some changes that the task force made include:

  • Reducing the number of grade levels from four to three
  • Reducing the population served levels from four to three
  • Removal of references to CEU's to reduce confusing language
  • Recommending 30 contact hours in three years as opposed to 20 contact hours in four years for certification renewal
  • Allowing more variety in workshops and seminars (use of archived online webinars)
  • Revising the voluntary certification level requirements for library directors
  • Adding a voluntary certification level requirements section for library staff (non-directors)
  • Adding a "contact hours approval form" for workshop participants to fill out and send in for pre-approval of contact hours

Please review the proposed changes and if you have feedback, questions, or comments, contact Brenda Hemmelman by email. Feedback will be gathered through April 23.


certification, foundation, friends, internet, legislation, public libraries, research, SDLA, standards




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