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June 2010
Volume 2, Issue 6

Continuing Education Alert

Check Your Calendars!!

ALA Annual Conference
June 24-29, 2010. Washington D.C.

SDLA BranchOut 2010
July 27, 2010. Augustana, Sioux Falls.

SDLA Annual Conference
September 22-24, 2010. Sioux Falls.

Festival of Books
September 22-24, 2010. Sioux Falls.

Summer Edition of the State Library Electronic Resources Challenge!

SDSL Electronic Resources Challenge: Summer Edition

Library Development

Believe it or not, government documents can be interesting!

Government documents are an essential and interesting part of the State Library’s collection. SD Codified Law 14-1A-3 requires state agencies to deposit 13 copies of all publications with the State Library for record and depository system purposes. The exception is audio visual materials, of which only two copies are required. State government publications are then distributed by the State Library to seven depository libraries throughout SD, in essence making it easier for citizens to review the happenings at the state government level. Many state agencies are now producing publications electronically. When the State Library is made aware of an electronic document, we create a URL and place a link to the title in the online catalog, so when you are searching for a document, it may appear as a physical item and as a URL in the catalog.

Many state agencies ask us if they really have to provide 13 copies, especially if they are producing an item in electronic format and of course they, along with everyone else, are trying to save money by reducing copying costs. For the past several years, the State Library, a division of the Department of Education, has proposed changes be made to the law to accommodate electronic copies. The change process is long and has to be approved by several different groups on its way to the legislature, but we continue to work on getting this portion of the law revised. In the meantime, if a state document is produced electronically, we work with state agencies by requesting three print copies of the item and the link to the online version, which we then include in the online catalog and send to our depositories throughout the state.

South Dakota State Library- E.library websiteThe State Library does not weed state publications. Many of our titles begin in territory years prior to statehood in 1889. Contact us if you need historical information. Many of these titles are very fragile, which leads us to the South Dakota e.library The South Dakota State Library Digitization Program was established in 2002 to further the library's mission to "lead the State in access to resources, advance literacy, and promote lifelong learning in the information age" through the use of technology. On the e.library site you will find historical and more current documents from each state agency, executive management and executive offices. Read through governor’s speeches and inaugural addresses from 1891 to 1921, or look at Governor Rounds’ budget for fiscal year 2007. Documents are continually being scanned and added to the Web site.

Contact the Government Documents Department if you need information or research assistance with state and federal documents.

Board Talk: The vital role of recruiting and educating trustees

By Daria Bossman, Assistant State Librarian for Development Services

Simply put, some library boards know where they are going…they are on a highway and they are tooling down that road. And sadly, others are, well, out to lunch. In most towns or counties it is the appointing governmental body’s responsibility to locate those “five competent citizens broadly representative of the population of the local governmental unit” (SD Code 14-2-35). It takes time and commitment and a willingness to be educated to serve. This is where librarians step in. They can play an important role in encouraging local leaders to take a stab at leading the library board of trustees. I think many local citizens would be delighted and surprised to know just how interesting and informative being on a library board can be. Few realize how stimulating the ever-changing, ever- evolving world of information is.

Librarians play a vital and powerful behind the scenes role in educating their trustees and bringing lively and informative topics to the board’s monthly or quarterly agendas. Librarians can also bridge the gap in assisting local leaders in nominating a board which is “broadly representative of the population.” Hmm…are there teenagers in your community, young parents, the blind or disabled, another ethnic group? Perhaps these folks have a perspective and an awareness of informational needs others do not so easily identify? Do you have a banker, a physician, or a farmer on your board, or is it comprised of all 70-year-old female mystery readers? That’s something to think about.

One task board members often fail to do is recruit new board members. Nurturing and educating existing younger board members also builds leadership within the library trustee board. I have found that experience on one community board is excellent training for leadership on another community board. It is also a wonderful way to get involved in your community and make an impact for economic development and constructive change. The library board is a great place to get the younger folks involved and learning. Your future school board president should be getting his/her feet wet on your public library board of trustees.

Many boards just read their statutory responsibilities and venture no further. In the next several newsletters, I’d like to explore some of the challenges good boards face and what makes a good board. Planning, evaluation, of course finances, advocacy and oversight of organizational operations all play a significant part in good trustee management and leadership.

For now, think about the make-up of your board. Who might you bring on board as an ex-officio member just to see how things go? Ask around…who would bring a new, fresh perspective to those dry, formal meetings? Invite the mayor or city clerk. Make sure your personnel policies align with your local government’s personnel policies. Start writing that job description for your board members. Start locating those “competent citizens” in your community and start exploring the possibilities. Library boards are great places to learn and a great place to start.

board, government publications, trustees

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