January 2013, Volume 5, Issue 1
Check Your Calendars!!
SDLA Legislative Day
ALA Midwinter Meeting
Digital Learning Day
Read Across America Day
Teen Tech Week
PLA Virtual Spring Symposium
School Library Month
National Library Week
World Book Night
Featured e-Resources of the Month
Find Your "A-ha!" Moment
State publications go digital
During the 2012 legislative session, SDCL 14-1A-3, relating to the state publications distribution program operated by the State Library, was updated to include digital documents. Previously, state agencies were required to provide a certain number of copies of state-produced publications to the State Library. The law was changed to include digital publications as well. The publications are given to the State Library for purposes of making them available to the public statewide.
State Library staff, along with staff from the State Archives, held training sessions in December designed to inform state agencies on how they can easily submit state publications in accordance with the new law and administrative rules. Look for more links to online state publications in the statewide library catalog.
In 2013, the State Library depository library program will be changing. Libraries throughout South Dakota will soon have the opportunity to join the depository program as a full or affiliate depository library. As a depository, the main goal of the library will be to educate local citizens on how to find state government publications online. More information will be coming about this program. If you have questions, please contact Brenda Hemmelman at email@example.com, or call the State Library at 1-800-423-6665.
Do you WebDewey?
One of the services offered by the State Library is access to WebDewey for school and public libraries. WebDewey is the power of the Dewey Decimal Classification (DDC) system on the web. If you are tired of thumbing through the Dewey manual, or if you have an edition from the previous century, then WebDewey may be for you.
WebDewey is easy to use and features:
- All content from DDC23, including regular updates (new developments, new built numbers and additional electronic index terms)
- An easy-to-navigate, simple user interface that is suitable for the novice as well as the power user
- Number building tool
- Continuous updating
You can learn more about WebDewey on OCLC’s training site, www.oclc.org. On the same page, there is also a link to a Frequently Asked Questions document that we hope will answer most of your questions. To receive the login information for WebDewey, or if you have further questions, please contact Carol Hageman, Cataloging Librarian, at 1-800-423-6665, or firstname.lastname@example.org. Carol is also happy to provide training.
A few tips about public library finances
By Deene Dayton, Director of Local Government Assistance, SD Department of Legislative Audit
SDCL 14-2-41 and AGR 82-33 provide a framework for library trustees to retain and account for certain library revenues such as fines, gifts and grants. SDCL 14-2-42 further states that the librarian shall “keep an accurate account of the financial transactions of the public library.” Given that library operations are small in comparison to other government-run operations, such accounting systems inherently represent a high risk that an error or irregularity could occur and not be detected.
Library accounting systems that are small, meaning those that basically contain a librarian/treasurer who reports to a board, should consider the following steps to strengthen internal controls over library funds:
- A periodic treasurer's report should be provided to the library board for each meeting. Such report should, at a minimum, contain a beginning balance, recap of revenues and expenditures and an ending balance.
- At least once a year, a library board member should accompany the treasurer to the bank to confirm directly with the bank the ending balance in the periodic treasurer's report.
- Dual signatures are recommended for library checks (librarian and one board member).
- Prior to applying the dual signature on a library check, the board member should review and initial the corresponding bill/voucher for propriety.
- If a signature stamp is used, it should be retained in the possession of whomever's name is on the stamp. Library board members should never sign "blank" checks.
- If a credit card is used, one library board member who is not a primary user of the card should be assigned the task of reviewing each month's credit card statement before it is paid.
- Lastly, the most important step a library board can do to provide checks and balances over library finances is to arrange with the bank to send a second copy of the bank statement, complete with copies of the cancelled checks, directly to a library board member’s home to review for propriety. This will provide a firsthand look at exactly what bills are being paid from the library account each month.
Yes, the preceding steps may take a little time to complete, but the reward is that the overall integrity of the library financial system will be enhanced.
Strengthening families @ your library
SDSU Extension Service is hosting a workshop to train facilitators for their Strengthening Families program in Sioux Falls, March 19-21. SDSU will pay for participant's travel, lodging, and most meals while they attend the program. Continuing Education credits are also available. Participants should register by Feb. 22, 2013.
Participants agree to run one workshop within 12 months of attending training. The goal is to have at least three trained facilitators per community.
SDSU's Strengthening Families program is meant for parents and youth (aged 10-14). It reinforces parenting skills, builds family connections, and helps prevent behavior and substance abuse problems in teens.
How libraries can get involved:
- Become a facilitator
- Provide a space for your community facilitators
- Advertise the Strengthening Families program in your newsletter, on your social media platform, or using your community bulletin board
- Create a display that will work with the strengthening families curriculum
- Provide an alternate activity for children outside the program’s 10-14 age range
If you would like more information, please contact Jessica Kirkham, Strengthening Families Program 10-14 Coordinator, Jessica.email@example.com.
Copyright for schools—not black and white
Reviewed by Jane Healy
Complete Copyright for K-12 Librarians and Educators by Carrie Russell, Chicago: ALA, 2012, 173 pps.
- "I can use other people's writing and pictures any way I want as long as it's for education, right?"
- "This top 10 hit is the perfect music for the book trailer I'm making! I don’t need to ask permission, do I?"
- "Can we get this VHS made into a DVD so I can keep showing it to my class? The VHS player broke."
Questions like these occur every day in schools, and the answers are not black and white. As school librarians, are we also the copyright police? ALA's copyright (www.ala.org) expert, Carrie Russell (www.ala.org), says that we should help our school communities "use information to the broadest extent possible under the law" (p.8).
Russell's new book is thorough and easy to read. With a cast of characters and true-to-life school scenarios, she begins with misconceptions about copyright (www.copyright.gov) and explains copyright's purpose and definition. Russell describes the steps involved in taking a copyright case to court. Inset Q-and-A boxes answer copyright questions common in schools throughout the book.
Chapter three focuses on fair use (www.copyright.gov) and goes into depth about the "four factors" (purpose, nature of the publication, amount used and effect on the market). In her examples, Russell demonstrates how to apply the four factors to particular cases. In recent court cases, judges have put more emphasis on the first factor, purpose. Uses deemed "transformational," uses that have added to the original in creative ways, have been ruled fair use. Russell reminds us that fair use guidelines are not law and are situation dependent.
Copyright Law offers libraries some special exemptions in Section 108(b) and (c) (law.cornell.edu). These deal with preserving unpublished works, replacing published works, copying and interlibrary loan. Russell leads readers through the four factors to show how they are applied in these situations.
The digital world makes copyright infringement easier and compliance harder. Russell advises librarians what to teach staff and students. She explains when performance licenses are needed and how to get them; describes the TEACH Act (www.copyright.com) and its limitations; gives guidance for using video or audio clips; tells how to use book covers and create book slideshows legally; and discusses copyright regarding art and web images.
How do you use textbooks, music, YouTube and other media in the classroom? What about course packs and supplemental classroom materials? Chapter six gives the do’s and don’ts with regard to copyright and fair use.
Chapter seven covers possible copyright questions occurring in conjunction with extracurricular activities and student-created works.
To conclude, Russell reminds us that with copyright, not much is black and white. While this makes us uneasy, her advice in this book helps relieve the unease. She encourages us to embrace the gray area and educate our students and staffs.
This and other copyright books are available from the State Library at http://library.sd.gov. Links to copyright information are available here: library.sd.gov.
Hear Carrie Russell talk about copyright issues in school in this archived webinar: www.districtdispatch.org.
Other resources in the news
Rural libraries survive and thrive with community support – several SD public librarians are quoted in this article
Why can't you find that ebook you want? – use this article to explain to your patrons why some of the popular books are not included in ebook and audiobook library collections
Libraries vs. Google in the 21st Century – article written by SWIM scholar Shawn Behrends of the Madison Public Library and published by the Idaho Library Association
What to do with weeded books?
- SDSL's Pinterest "Book Art" board