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September 2013, Volume 5, Issue 8

Continuing Education Alert

Check Your Calendars!!

One Book SD

Library Card Sign-up Month

International Literacy Day
September 8

SD Festival of Books
Sept. 20-22, Deadwood

Banned Books Week
Sept. 22-28

Banned Websites Awareness Day
Sept. 25

Tri-Conference: NDLA, MPLA, SDLA 2013
The Library: All Travelers Welcome
Sept. 25-27, Sioux Falls

Assn. of Rural and Small Libraries (ARSL) Conference
Sept. 25-28, Omaha

Indian Ed Summit
Sept. 29 - Oct. 1, 2013

Teen Read Week
Oct. 13-19

National Friends of Libraries Week
Oct. 20-26

Featured e-Resources of the Month
Beyond the Great Gatsby: e-resources for book groups and literature

Board Talk


Streamlining the state publications collection process; Two universities named full depository libraries for State Government Publications Distribution Program

by Daria Bossman, South Dakota State Librarian

Through a change of an outdated law during the 2012 legislative session, the State Library can now increase public access to state publications through its digital collections. Senate Bill 5 redefined what constitutes a "state publication" and changed how those publications are distributed, allowing the State Library to increase education and outreach efforts through a statewide network of depository libraries.

state library staff work together scanning a book

The previous documents distribution law limited what could be considered a state publication by format and didn't make provisions for "born digital" state publications. The previous law also called for state agencies to send the State Library 13 print copies of each publication document. Now, in most cases, only two will be required.

South Dakota Codified Law now designates any public information created under the authority of a state agency, regardless of format, to be submitted. With the new law in place, citizens will have easier access to state publications, and state agencies will save money. The entire process for online collection and cataloging of state government publications is now in place and fully functioning.

Examples of state publications are the Legislative Blue Books, numerous publications produced by Game, Fish & Parks and annual reports by various state agencies. The State Library will begin to work on some historically significant older state publications, such as the Compiled Laws of the Territory of Dakota, 1887, and older editions of the Governor's Budget Report and the South Dakota Codified Laws.

This past July South Dakota State Library announced that H.M. Briggs Library at South Dakota State University in Brookings and the Devereaux Library at the South Dakota School of Mines and Technology in Rapid City were selected as full depository libraries to the State Library State Government Publications Distribution Program.

Each of these libraries will assist the State Library in educating state citizens and showcasing the increasing number of state agency publications that are being placed online via the State Library's digital collections.

"These two South Dakota universities should be recognized for stepping up to be the depository of one print copy (when available) as well as an electronic copy," said South Dakota State Librarian Daria Bossman.

In addition, Watertown Regional Library has signed on to be an affiliate depository and will also hold annual trainings to highlight state government collections.

"We welcome other libraries to join Watertown as SDSL affiliate depository libraries. With the change to collecting and organizing primarily electronic copies of state publications, the opportunities to access this information 24/7 greatly increases," Bossman said. "We already have a wealth of vital state information online, and it will only increase in the years ahead. However, now the challenge is to inform the public."

Approximately 98 percent of South Dakota's public libraries provide patrons with access to computers and the Internet. "South Dakota's public libraries, whether full or affiliate depositories or not, large or small, can play an important role in getting the information out to the citizens of our state," Bossman said.

Trustees and librarians are welcome to tour the State Library, view the commercial Indus Book Scanner 9000 and learn about the process that makes the material available online. Digital Services provides more information.

Libraries interested in becoming an affiliate depository library should contact Senior Librarian Brenda Hemmelman or State Librarian, Daria Bossman at the State Library, 1-800-423-6665.



board, Brookings, digital services, Rapid City, SDSU, SDSMT, state publications, Watertown




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