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September 2014, Volume 6, Issue 7

Continuing Education Alert

Check Your Calendars!!

Library Card Sign-up Month
September 2014

ALSC National Institute
September 18-20, 2014

Banned Books Week
September 21-27, 2014

Banned Websites Awareness Day
September 24, 2014

South Dakota Festival of Books
September 26-28, 2014

SDLA Annual Conference
October 1-3, 2014

SDLA Legislative Day
January 22, 2014

Featured e-Resources of the Month
Welcome, TumbleBookLibrary!

board talk


"What's Next?"

By Daria Bossman, State Librarian

Most of you have heard by now that SDLN, the South Dakota Library Network, conceived in 1986 will be put to rest as an entity on July 1, 2016.

The SD Board of Regents plans to wind-down the SDLN system and its services as we have known it over the next two years. The State Library is doing everything in our power to make this two-year process smooth and productive. We hope that you will contact us with your questions and concerns.

The South Dakota Library Network (SDLN) served South Dakota libraries well for nearly three decades. That is an amazing length of time for a consortium to be in operation! When SDLN was first conceived and launched in 1986 it was in the forefront of technology and innovation. It was structured in the pre-Internet era when shared resources and linked connectivity were in their infancy. Over the years SDLN expanded its services to assist its member libraries. Among these extra services were email and web development, shared databases, and facilitating member libraries' interlibrary loan and cataloging services.

In today's world having one ILS (integrated library system) is no longer necessary or even desirable to meet the increasing demands of various clienteles---academic, public, school and special libraries. In the 21st century there is a wide variety of options and pricing structures from which libraries can choose. Smaller consortia can exist or libraries can link their catalogs via the Internet to "communicate" with other ILS systems.

The South Dakota State Library has recently published two white papers which we hope will clarify our capacity to assist libraries both during the transition and into the future. You will find these helpful white papers if you go to the South Dakota State Library's website. Look under Access Services > Cataloging/Metadata > Automation.

Our metadata librarian, Nina Mentzel, has also published a series of articles in the Cornerstone e-newsletter about automation issues and how to get started if you have never automated your collection. Give Nina a call if you have questions after reading her articles.

Currently we are in the process of advertising for additional support staff in our interlibrary loan department. By the fall we hope to offer authentication (EZProxy) and interlibrary loan software (ILLiad) with more robust functionality. We like the idea of being able to consolidate borrowing, lending, document delivery, and tracking. We are anticipating an increase in the number of interlibrary loans requests that will be processed by the State Library, so ILLiad will greatly assist us in that endeavor. Thus, we are poised to facilitate all libraries with their ILL requests or ILL issues during the transition and beyond. Likewise the State Library is prepared to assist with training or technical expertise for any library which plans to migrate from their former online catalog into a new integrated library system.

Last but certainly not least of our efforts, we are excited to announce we have been given permission to start the RFP process toward the selection and purchase of an overlay networked system. These are sometimes called a "discovery layer." A network system (discovery layer) will allow libraries to have their own ILS system and search other ILS systems simultaneously. The discovery layer will show results from the State Library provided full-text databases as well in a single search. Many full-text articles located within the databases would be available immediately and not need to be borrowed. This network system (overlay/discovery layer) can be managed by the State Library. This is a significant shift from the older consortium models of the past heavily reliant on computer staff, specific facilities and on-going investments in computer hardware and equipment. We are asking for a system which will initially accommodate 100 libraries as well as manage a "federated" search of our 40 statewide databases. This "one-stop" shopping will amaze many of your clients, and we hope greatly decrease the need for k-12 interlibrary loans. However, once your patrons see what is available in 50 additional libraries, ILL requests may initially increase in some of your communities!

Your library will need an online catalog system (an ILS) to be eligible to be one of the initial 100 libraries on the network. You will also have to be willing to upload your collection into the "union list" and be willing to both lend and borrow. Members will sign off on the Interlibrary Loan Code of ethics. The network system (discovery layer) purchase will allow small libraries the opportunity to lend items from their collections and fulfill the ILL code " … the system of interlibrary loan still rests on the belief that all libraries should be willing to lend if they are willing to borrow."

It is anticipated that this model will facilitate a more evenly distributed ILL requests/loans process throughout the state. The State Library will also be in a better position to spot abuses of interlibrary loan, monitor costs and instruct local libraries on the most effective and efficient ILL protocols and procedures.

For a number of years now libraries that are SDLN full or remote members have been able to borrow from SDLN full members using ALEPH. Those libraries that are not full or remote SDLN members have sent their requests to ALEPH through the State Library. This has provided multiple ways for libraries to conduct in-state interlibrary loan. The State Library also provides statewide access to WorldCat which we have done for many years. This allows libraries to interlibrary loan materials from out-of-state. If you want to be part of the new statewide network, you will need to focus within the next 12 months on selecting and purchasing a new or upgraded ILS system. If you do not want to automate your collection, you can remain as you are and continue to do your ILL requests exclusively via the State Library's ILL staff using our new ILLiad system.

The SD State Library's mission is Leadership, Innovation, and Excellence which includes providing technical and professional expertise to all libraries within the state. Our focus is to champion the local libraries across the state while providing as many resources and as much support to all libraries as possible. We believe we are doing that. We desire to be of assistance in this two-year transition process. Again, if you have any questions or concerns, please do not hesitate to contact us. Our toll free number is: 1-800-423-6665.

As stated previously we have already begun the RFP process and hope to have that process completed by the spring of 2015 with purchase and implementation starting in the summer of 2015 shortly after we have our new SDSL ILS system up and running. It is our hope that the overlay would be in place and be ready to start adding in libraries by the spring of 2016. Our goal is to have everything fully operational by the time they pull the plug on SDLN in July, 2016. So what's next? … well, actually a great deal is happening in South Dakota. We have exciting and busy days ahead!





automation, board, cataloging, interlibrary loan, SDLN, technology

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The Cornerstone monthly e-newsletter is created by the South Dakota State Library. For more information on how to be a part of this newsletter, please contact us via e-mail with your questions and ideas.